What is CAPA System Software?
Corrective and Preventive Action (CAPA) system software automates the activities of continuous improvement to identify, monitor and resolve non-conformances through structured processes, including root cause analysis, to reduce risk for all stakeholders and decrease costs.
This video (3 mins 20 sec) quickly explains the top issues experienced with paper, spreadsheet and legacy CAPA systems.
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Quality Management System Software for Corrective and Preventative Action
CAPA system software provides a complete range of continuous improvement management tasks that are dedicated to reporting, tracking, and analyzing discrepant events, materials and processes and confirming resolution is reached by verifying the defined corrective and preventive actions have occurred and are effective.
Robust CAPA system software integrates with processes critical to compliance control and incorporates tracking and approval of such actions as change control, audit, customer complaints, financial adjustments and supplier management.
Four Properties of the Best CAPA System Software for Quality Management
- Affordable – Has a pricing model that ensures full staff participation in continuous improvement.
- Configurable – Software is easily tailored to the needs of each organization.
- Accountable – captured data is easily shared and acted upon, so nothing falls through the cracks.
- Comprehensive – provides functionality for a variety of tasks to match the scope of the organization’s needs.
What are the Risks of Unintegrated CAPA Systems?
CAPA systems, created through a blend of paper records, spreadsheets, and emails dispersed across multiple repositories, make data harder to compile and monitor. This increases the risk that discrepancies will go unreported and continuous improvement goals will not be met.
Employee participation in continuous improvement is challenging because unintegrated systems require more time to access, and procedural steps are confusing or hard to understand. This encourages development of offline systems or informal methods of addressing risk.
CAPA system software diminishes the risks posed by unintegrated methods by simplifying and speeding the tasks of corrective and preventative action, so staff can easily understand and participate in the continuous improvement efforts.
What are the Benefits of CAPA System Software?
- Full cycle support for the actions of Continuous Improvement
- Decrease the cost of operating a CAPA (corrective and preventative action) process to achieve continuous improvement.
- Limit risk of not conforming to ISO standards or other regulations and certifications.
- Accelerate problem identification and resolution to prevent additional impacts.
- Relieve managers of non-productive administrative and data compiling tasks.
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